Improve document management and reduce daily administration tasks

When social distancing and self-isolation came in to play, this threw many firms into disarray

Improve document management and reduce daily administration tasks

When social distancing and self-isolation came in to play, this threw many firms into disarray. Face to face meetings are so important to the legal profession and without them, tasks might be left behind.

The same can be said for everyday administration tasks. When working remotely it can be harder to complete administration tasks because the tools and information you need aren’t readily on hand.

We’ve heard litigators lament the manual administration work they have to complete each day and the challenges they face completing basic paperwork in the current climate. Regardless of if you are working remotely or in the office, it’s not uncommon to lose time on basic administration tasks like downloading, printing, signing and scanning documents for the court system.

In a recent survey of InfoTrack clients, we discovered 19% find filing court documents and managing matter updates to be a challenge in their day to day. Our survey found that ‘searching for updates to a current matter through the Court Portal is a manual and time-consuming task’.

To help battle this challenge and maintain an effective work environment, InfoTrack launched Court Sync™ - a document syncing service designed for litigators to keep their matters up to date when documents are received from the Court Portal. Once documents, orders and judgements are submitted, clients can click the ‘Court Sync’ button from their Practice Management System and any updated documents will automatically be added back into the matter.

How does Court Sync work?
Once logged into CommCourts each morning, Court Sync will automatically search for the latest updates from the Commonwealth Court Portal and integrate these directly into your matter including changes to dates, parties, or documents found within your file. You are notified by email of any changes. Any subsequent updates can be requested in one click.

In that one click, Court Sync™ will merge the final three steps of the CommCourts filing process.

What are the benefits?

  • Court Sync™ can save you time and increase the efficiency of your firm, so you have more time to focus on your clients and grow your business.
  • Court Sync™ reduces the number of steps required when you want to update court files.
  • Matters are automatically synced once per day and if needed, you can further sync your matters anywhere at any time.
  • Synced files come with an enhanced naming convention including order ID and judgement meaning no need to rename files.
  • Court Sync™ enables you to use your Commonwealth Court Portal login to sync documents directly back to your Practice Management System.
  • Court Sync™ allows you to stay inside your Practice Management System, meaning you don’t have to open multiple tabs in your internet browser and switch back and forth between pages.
  • We value your security and the privacy of your clients. Court Sync™ encrypts documents so they can only be read inside your matter.

InfoTrack’s suite of cloud-based products have been built for lawyers to use anywhere, anytime meaning you can access them on demand when working remotely. To enhance your level of productivity without the office, get started with InfoTrack today.

 

About InfoTrack
InfoTrack is the leading innovator in legal technology. We provide an integrated platform that enables our clients to find, analyse, organise and communicate information efficiently and effectively. InfoTrack has been at the forefront helping businesses through technology innovation for over 19 years and has a deep understanding of the legal conveyancing industry with over 8,000 legal clients across Australia.

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